Frequently Asked Questions

I. SONG SUBMISSIONS - THE PROCESS
When will we know if a song was used?
Follow Up
What types of media do you pitch to?
Was there feedback on the submission?
Do we have time to submit one more song?
Can I contact the music supervisors/studios separately?
Can I suggest what songs to pitch?
When will we know if a song was used?
Will a song be licensed more than once?

II. PAYMENTS FROM THE STUDIOS 
How long will it take to be paid by the studios.
Will I receive a mechanical payment on DVD placements?
How do I track my performance money?

III. HOUSEKEEPING
(Top 6) Do's and Don'ts
Song Quality
Instrumentals + Clean Radio Edits
Copyright/Publishing
Copyrighting/Registering Your Songs
Cover Versions
Revenue Streams/Cue Sheets

IV. MUSIC SUBMISSIONS
If you’re a indie label, publisher or artist that would like to submit music for representation please email us with:


I. SONG SUBMISSIONS – THE PROCESS
The art of song placement depends on a myraid of factors. Common throughout is luck, timing, and lots of patience. Similar to a public library with books, a music library has a catalog containing thousands of songs to draw from. The studios and music supervisors turn to blue buddha for a myriad of songs and styles tailored to meet their needs. That said here are some finer points with regard to the process of song placement and what we do to get your songs placed:

When will we know if a song was used?
If a song worked for a scene the studio will contact us for a license fee. From there if the song makes the “final cut” a confirmation letter will be sent. Only until we have received a confirmation letter will a use be considered 100% official. In some cases confirmation may come after the episode has aired. We make every attempt to notify you in advance. But given the nature of song placement, it's sometimes not possible.

Follow up
Placing songs is a long term process that takes lots of timing, luck, and patience. Market needs/demands for songs is always changing and as we say it's a "moving target". In short, we'll only notify you in the event of: a potential license request, or the need for new songs custom towards a particular project.

What types of media do you pitch to?
All types of media including but not limited to: film, tv, film trailers, video games, commercials.

Was there feedback on the submission?
Typically no. If a song “syncs” well to picture, we’ll get a license request. If we weren’t contacted, it doesn’t mean the song wasn’t “good”, just not a match fit for the needs of the scene. For every one song pitched by blue buddha, there are hundreds of other songs being pitched, realistically it’s virtually impossible for feedback to be provided on each and every song submission.

Do we have time to submit one more song?
It depends, but typically there’s one window of opportunity to pitch a band’s song for a production. Underscoring the importance of our having both vocal and instrumental versions at the early stages of pitching. In addition it’s important that “clean versions” of songs exist if necessary as there’s no time to go back and edit songs.

Can I contact the music supervisors/studios separately?
Any follow through will be handled direct by Blue Buddha so as to minimize confusion and more importantly maintain a single and direct line of communication throughout the creative process.

Can I suggest what songs to pitch?
We’ll only turn to you the artist if we’re looking for something specific, a custom song or a song with a specific lyric or vibe to match a scene. Otherwise once we have your music we’re off and running. 

When will we know if a song was used?
In an ideal world we’ll have advance notice of a placement. The reality is sometimes a use will occur and we’ll be notified after the fact. Not uncommon with music library pitches. The licensing process begins with a license quote, song confirmation, and lastly a license issued along with payment and a copy of the cue sheet. The entire process from quote to payment can take up to 3-4 months. Songs are pitched before and during a given season. License requests can be generated at any time during a season. So the time frame is open ended.

Will a song be licensed more than once?
It’s entirely possible. Totally depends on synch needs of a given show and whether a song meets their needs (tempo, mood, lyrical message).

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II.  PAYMENTS FROM THE STUDIOS

How long will it take to be paid by the studios.
Payment can take anywhere from net 90 to 180 days and varies from studio to studio. Payment along with a copy of the license and cue sheet will be furnished to you. Keep a copy of the cue sheet for your files to track performance royalties and submit one to your performance Rights Organization.

Will I receive a mechanical payment on DVD placements?
Typically DVD placements are buyouts meaning we’re paid on the front end placement only.

How do I track my performance money?
Visit your performance society website for a report of money earned. (e.g ASCAP, BMI, Sesac). Statements are issued on a quarterly basis.

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III. HOUSEKEEPING

(Top 6) Do's and Don'ts

  1. Do ensure that your songs are copyrighted and contain no "music samples".
  2. Do be patient during the pitching process & have confidence in your songs.
  3. Don't be anxious about "feedback" on your songs, we only take on projects that we believe in.
  4. Don't be over zealous on following up on payment, we expedite as soon as we receive payment.
  5. Do update us from time to time on noteworthy: radio airplay, reviews, or noteworthy marketing.
  6. Do "trust" in Blue Buddha, as our reputation and track record precedes us. With over 2,000 placements, the "Blue Buddha ear" is trained to seek out and pitch "hit songs". Namaste.

Song Quality
The songs we'll use for pitching should be 100% finished mixed + mastered songs. In addition to vocal versions, its helpful to have instrumental versions of all your songs.Please provide MP3 files of vocals+ instrumentals on a CD.

Instrumentals + Clean Radio Edits
Instrumental versions of all songs should be send on a CD prior to the pitching process. In addition if there are any "expletives" e.g (sh*t, b*tch, etc), clean edits should be made made as well. MP3 files will suffice.

Copyright/Publishing
All songs should be copyrighted with the library of congress prior to being submitted for pitching. This protects your works.

Your publishing entity needs to be set up and registered with either ASCAP or BMI. If you don't have a separate publishing company set up, you can through BMI list yourself as both writer and publisher. (visit www.bmi.com) for more details.

Copyrighting/Registering Your Songs
Please ensure that your songs have been registered with a one of the three performing rights organizations (ascap, bmi, sesac) and have been copyrighted with the library of congress. Ownership: Master Controlled vs. 100% One stop controlled. When we use the term “one stop” controlled we’re referring to the master and publishing rights. If you as the artist control both master and publishing it means that you own the physical recording (master) and publishing, and thus “one stop” control. That is, there are no outside 3rd parties that control either the master or writer share of a composition. Control of a master would be determined by who paid for and recorded the masters, and what was agreed upon by artist and studio or label. etc. A key point with respect to writer share, is if there are multiple writers for a song, and one of the writers is published by an outside publisher (e.g Warner publishing), this would require proper clearance.

Cover Versions And Samples
If you record a cover version, that is a song written by someone else, e.g Covering Counting Crows “Mr. Jones”, that requires the studio to clear the writer and publishing rights for that song. Therefore it’s imperative that any cover tunes be clearly indicated on your CD and in the in the schedule A of the artist agreement.

"Samples". If you use or digitally "sample" a piece of music that's not yours and use it in the body of your song, that is called "sampling". And requires obtaining approval from the original writer/copyright owner. Please omit any songs that may contain "Samples" from submissions.

CD’s for Our Library
Upon completion of a signed agreement, please send two copies of your CD both vocal and instrumental versions for our physical library. Label the music with your email and contact information and include writer/publisher information.

Revenue Streams/Cue Sheets
A cue sheet contains information on each piece of music used, how it was used (i.e. theme, background, feature performance), how long it was used (down to the second), and the list of songwriter(s) and publisher(s) along with their PRO. Always keep a copy of your cue sheet as proof of a given placement so monies can be tracked by your PRO.

  1. A Synchronization License fee (also known as a "Sync" License fee) on the "front-end" which is a fee for the actual use of a composition in a film or TV program.
  2. A Master Use License fee on the "front-end" as well which is a fee for the use of the actual Master recording.
  3. A Public Performance royalty on the "back-end" which is a royalty for the "public performance" or "broadcast" of a song that is aired over a television station (including cable and local) as well as foreign theaters.

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IV. MUSIC SUBMISSIONS

If you’re a indie label, publisher or artist that would like to submit music for representation please email us with:

Include the following:

  • Link to streaming music. (No physical CD’s please). If something catches our ear we’ll request a package.
  • Overview of Master/Publishing Rights (one stop controlled)?
  • contact info: number and email.
  • Whether anyone else is currently pitching your songs.

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